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Group Collaboration

Course
Overall time: 
38
 min

Group Collaboration

Course

Export murals

Take your mural beyond the app to wherever you work together.

Export murals as a PDF or PNG

  1. Enter the mural you'd like to export.
  2. Locate the 'Export' button on the right side of the top toolbar.
  3. Click 'Export' to open the drop down menu.
  4. Select whether you'd like to export as an image (.PNG) or a PDF
  5. You'll receive an email with the link to download the export file. Depending on the size of the file, it may take five to fifteen minutes.
  6. Within the email, select download. The download will open a new page in your browser so you can download the file.

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Hello there, I'm Hailey Temple. And I know that sometimes you aren't working in mural, you need to take your work beyond into presentations or attach to an email or add into your own project management work. 

Exporting murals is a handy way to bring your mural beyond. So I'm in this mural that I want to share as a PDF. And what I'll do is click this Export button right here. Mural actually gives me a few options. I could also export it as an image. I could get a zip file with HTML code that I can use to share the elements of my mural. I can actually get in code to embed a mural into a website, or I could publish it as a template. 

For now I'm going to select PDF and mural will send me a notification. If you have the integration with slack. Then we will let you know when the export is ready, or you're going to get an email from us that your export is ready. 

Now, when I click this download PDF button, I will get redirected to a page where I can download my PDF. And here it is, my work is ready to take beyond mural and share anywhere. Happy exploring.

Make in app calls with Quick Talk

Elevate your visual collaboration sessions with Quick Talk, powered by Dolby.io.

Create in-app calls in MURAL
Remove in-app call capabilities for your workspace

Opportunities for spontaneous conversations

Visuals help create context and alignment, but sometimes the best way to build understanding is by talking through concepts. Rather than create a new videoconference session, you can start a conversation directly in a mural so everyone can stay focused where the work happens.

Start a quick talk call

  1. Click the phone icon next to the avatars in the mural.
  2. Click Start to begin the call.
  3. If a call is already in session, click join at the top of the mural. The collaborators in your mural will get a notification to join the call.
  4. To mute and unmute yourself throughout your call, click the microphone on the floating menu bar at the top of the screen.
  5. When you’re finished the conversation, click hang-up next to the microphone to end the call.

Turn off Quick Talk in your workspace

If you have an enterprise plan, then your workspace administrator can disable Quick Talk in the workspace settings.

  1. From your workspace dashboard, go to manage workspace on the top-left dropdown menu
  2. Under User permissions uncheck the setting titled Allow users to make calls using Quick-Talk. Your workspace members will no longer be able to use Quick Talk in the app.

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Hi there, Lindsay here, and we're going to talk about quick talk. You can now elevate your collaboration sessions with quick talk, a new voice calling capability within MURAL. Instantly jump on a call when you're in a mural to connect with their collaborators.

No need to find a and share a link, just click on the phone icon here, and you'll be able to start a call with other collaborators. Notice you click on start, click quick talk. And then you hit start. Now you're going to wait for participants and when they're able to join, you'll just be able to hear their audio. To mute and unmute. You click right there right on the microphone. 

Then to end and leave the call. You just click on the HANG UP button. Perfect. So it's best for those unplanned conversations that require you to briefly connect with your team and only enhance your mural working sessions.

 Quick talk gives you a fast, easy way to sync on progress, align on next steps, work through roadblocks and even review updates with your team. It brings us back to those that elusive feeling of gathering in a room with your team that would so often lead to big breakthroughs and a shared sense of purpose. 

The outstanding quality that comes from working with Dolby.io doesn't hurt either. Also note that using Dolby.io not just gives us wonderful sound quality, but also all calls are secure and not recorded. All right. Well, thank you and that's all about MURAL’s feature called Quick talk.

Introduce MURAL to new collaborators

Our advice for bringing new visual collaborators into the app.

Operate zoom settings
Locate objects to the mural
Identify how to follow someone in the mural

Easing into visual collaboration

We realize that learning a new way of working and a new application is exciting, but might be daunting for some collaborators. You need everyone focused on the content of the meeting, not features. Simplify the experience by giving an opportunity for the group to do a low-risk activity together, like a warm up exercise, before the meeting or workshop starts. This not only sets expectations for the level of participation in the session, but it also gives everyone a chance to build confidence with MURAL and the other apps you’re using in the meeting.
Some facilitators prefer to host a separate session to do this energizer or warm-up activity. Other facilitators use the early part of a session to give the participants time to learn and meet one another. Find your new favorite MURAL warm up activity template.

Show and tell the essentials

To get collaborators feeling confident using MURAL, we recommend you introduce these four key parts of the experience.

  1. Moving around the mural

Murals are large spaces for you to work together. Demonstrate how to move around the mural and how to adjust the settings in the mural for their device.

  1. Add sticky notes to the mural

Demonstrate and show participants how to add objects like sticky notes to the mural from the left toolbar. You can also teach them shortcuts for speedy collaboration.

  1. Add icons and other objects

Help them build confidence by adding more objects from the toolbar. Your warm up activity can help them learn the features of MURAL and show them how to work visually.

  1. Following collaborators

As the team moves through the meeting or workshop, they will need to follow the activities and people in the mural. Demonstrate and explain how to follow other collaborators so everyone is aligned and focused. As the facilitator, you can also guide participants by summoning them throughout the session.

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Hey there, it's Daniela, and I'm here to tell you how to train new MURAL. So let's say you're running a meeting, or workshop and a few days, and some people are brand new to MURAL, we know it's awesome. But to be honest, it could be pretty daunting for somebody brand new. 

So, what can you do as a facilitator to ensure the success of your session? Well, first off, you want to make sure you're allocating time to run a quick Energizer to have everybody on the same page. Now, there are a couple things that you need your participants to be comfortable with for the session to be successful.

So the first one I would say is, make sure they adjust their zoom settings, send them to the bottom right of their screen, so they can choose how they want to navigate the canvas. This may take a few moments. For each person to be comfortable with their zoom settings, you're good.

Next step, make sure they know how to add stickies. Just double click anywhere on the canvas to add your stickies. If they're able to do this, they will be able to collaborate no problem. Good with it. 

Next step, make sure they can add icons. They can use the ones we have in the library, or they can search for new ones. Hopefully they can also change the size and change the colors and then you're really ready to collaborate and do some fun things together. 

Last step, I would say they need to know how to follow somebody. In order to follow someone they just need to click on their avatar to see what they are seeing. Like in this case, I'm going to follow visiting bear and see what they are seeing. Still confused? It just takes a little time.

Hide and show cursors

Keep focused on the content during real-time collaboration sessions.

Hide your cursors from everyone
Hide all cursors on the canvas
Demonstrate when you need to reveal cursors

Why hide cursors?

When you’re collaborating in a live meeting or workshop, you can see everyone’s cursors moving around the mural. While some enjoy seeing everyone in the mural, others find the cursors distracting. As a collaborator or facilitator, you can help keep yourself and others focused. You will still see others adding content to the mural, but won’t see the names or cursors as you work.

Hide and show all cursors

Here’s how to hide and show all cursors:

  1. Go to your avatar in the mural
  2. Hover over the avatar to open an options menu.
  3. Select Don’t show me cursors in the menu. All of the cursors will disappear from the screen.
  4. To show cursors again, select Don’t show me cursors in the menu.

Broadcast your cursor

MURAL automatically broadcasts your cursor to your collaborators. However, you can turn off this option while working in the mural by hovering over your avatar and unchecking the broadcast my cursor option.

Hide cursors for collaborators

As a facilitator in a mural, you can also hide cursors for all collaborators to reduce distractions. Here’s how:

  1. Hover over your avatar in the bottom of the mural. This opens the options menu.
  2. Click hide non-facilitator cursors for everyone.
  3. To show cursors for everyone, click hide non-facilitator cursors for everyone again.

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Hello there. I'm Hayley Temple and let me talk to you about hiding and showing cursors in your mural. Seeing other people collaborate in a mural is awesome, but if you have lots of people working, it can feel a little bit overwhelming. 

Good news. You can hide and show cursors in a mural, and here's how I'm going to go down to my avatar down here and I have the option when I hover over my avatar to hide cursors. What happens is people's cursors disappear. This is handy if you're working with a large group and ah, lot of cursors can be hiding work or be a little bit overwhelming. 

You can still see I know who's collaborating in the mural and whose adding content but their cursors are out of the way to turn the cursor capability back on, hover over your avatar again and click show cursors, and now everyone's will be back on. Remember, you can also hide and show your own cursor by hovering over your avatar and clicking broadcast or hide my own cursor here, so recap toe hide or show cursors.

Go to your avatar, click high cursor or show cursor, and you can clean up or show all the collaborators in your working space. happy collaborating.

Link objects in murals

Move between or within murals by linking objects together.

Create navigation experiences between objects
Locate the link to specific objects

Build immersive experiences in murals

A mural can quickly become a story when you link relevant content together. Not only does linking objects provide context to your collaborators as they move through the mural, but it also creates an engaging experience. You can link anything to a specific object, including links to different murals. To create these connections between content, you will need to get the link to the object that will be the next destination.

Here’s how:

  1. Right-click the object where you want your collaborators to land. A menu pops up for the object.
  2. Select link to this object in the menu. The link for the object opens in a new pop up.
  3. Copy the link
  4. Click the object you want to use as the starting point. A formatting menu pops up next to the object.
  5. In the menu, click the link icon. Paste your link and click enter. The starting object will have a Go To > hyperlink.

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Hello, this is your friendly neighborhood Gino with MURAL, and today we're going to be talking about adding links to elements. If you can see on my screen here, it looks like we've got this yellow dot, but it seems to be asking me if I want to see what this yellow dot looks like when it's happy. Luckily, before this video showed me exactly what it looks like, he gave me the link so we can all see together. So what I'm going to do is click on my object, the toolbar that pops up, you can see this little link icon here it says Edit link. Click on that, and then I can paste my link in there and you want to make sure you hit enter to make sure that that open Link button pops up. What I can do is then click on the Open Link button, it'll open a new tab and look at our yellow. He looks so happy that once again want to make sure you click on your element over the toolbar, click on Edit link and into your link and have some fun. Thank you for coming to my TED Talk. I'm Gino Valencia. Have a great day.

Lock content in a mural

Keep your work in place, even as collaborators move freely in the mural.

Why lock content?

Your collaborators can move around the mural, but that doesn’t mean that you want your content to move with them. Locking content to the canvas ensures that collaborators don’t accidentally move something during a meeting or workshop. You can relax knowing that your work will stay in place. If you’re facilitating in a meeting, you can also use the superlock feature.

Lock content to the mural

  1. Right-click the content you want to lock. This opens a dropdown menu.
  2. Choose the lock option in the menu.

To unlock, right-click the object and select unlock.

How to lock and unlock several elements

Instead of locking and unlocking individual elements, you can do it all at once to save time. You can lock several elements by:

  1. Hold down Control/Command + shift and then drag your cursor to select all of the content you want to lock. The selected content has a blue outline.
  2. Right-click and select lock
  3. To unlock them, right-click on the surface of the mural and choose unlock all.

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Hi, I'm Megan and in this video, I'm going to show you how to lock and unlock content in your murals. So, in this mural, I have prepared an activity that I'm going to do with my team. But I don't want them to accidentally move certain kinds of content. So this title here, and this framework, I want to make sure that it stays put in so we can just focus on doing the activity with these sticky notes. So in order to keep my team from accidentally moving things around, I'm going to select this framework. And we're going to right click it and choose the lock option. So for this exercise, I'm just going to say any member can unlock. We'll go over the difference between the two of these options in a separate video. So I'm going to choose any member can unlock. And now I can tell that my framework is locked, because I see this little lock icon in the bottom right. If I want to move my framework or resize it or make any Changes to anything that I've locked, I can unlock them by saying, unlock and if I have multiple things unlocked in the same mural. So if I lock both of these down and I decide I want to make a big change, I can just say, right click directly on the surface of the mural and say unlock all. So everything that is locked in this mural will become unlocked. And I can select it and edit it freely. And that's it. You're good to go.

Tag collaborators with comments

Share feedback and work asynchronously with your collaborators in a mural.

Add comments using the toolbar
Manipulate your comments
Use the context menu to navigate your mural

What are comments?

Comments are feedback that you can leave with other collaborators to help you communicate better on a project. With this, you can send messages easily as you collaborate on several projects or across time zones. You'll be notified by email (or Slack) when someone leaves a comment, and when someone tags you, so you can get back to them when you have time.

There are two ways to add comments to content in the mural: from the toolbar or directly onto the canvas.

Add comments from the toolbar

The first method of adding comments to MURAL is to use sticky notes.

  1. Click on the sticky note icon in the toolbar section. When you do this, a menu pops up.
  2. The menu includes a speech bubble at the top. Click and drag this icon to any element on your canvas where you want to leave comments.

Add comments on the canvas

Alternatively, you can add comments when you right-click anywhere on your canvas.

  1. Right-click on your canvas and a menu pops up where you should select add comment
  2. A comment box comes up. Type your message here. 
  3. Mention any teammate using the @ function. Then, click send.

Follow and collaborate on your schedule

When you join the mural, you can follow the comments alongside the left side of the mural. Each collaborator has a unique color for their comments that matches the color of their avatar, so you can follow the conversation whenever you want.

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Hey there, I'm Hailey Temple. And let me tell you about comments, which are awesome ways to leave feedback or a little note for your teammate when you can be in a mural at the same time. There are two ways to add comments to the canvas. First is in the toolbar, I'll go to this sticky note icon, click, and this menu pops up. This little the speech bubble is for comments. So I will click and drag this to the element where I want to leave the comment. What's awesome is I can type in somebody's name and let them know something. And when I click Send, it's going to send that person a notification that they have a new comment from me Another way to add a comment is by right clicking somewhere on this canvas where I want to add a comment and this menu pops up. I'll select Add comment, and same thing. Add a little comment here. Click Send. And now this comment is here for anyone to reference at any time. So, get started using comments in your work and happy collaborating.